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Recruiting Automation for Independent HR Consultants
Do you recruit candidates for employment for a living? Do you have boxes, or worse yet piles, of candidate resumes sitting around? There must be a better way, right? Have you considered creating a database to store candidate information? The advantages of a candidate database are enormous:
- The ability to categorize candidates by job title, ranking, salary requirements, etc.
- The ability to get a listing of candidates that fit specific criteria vs. depending on your memory or rummaging through boxes or piles of paper.
- The ability to get rid of all those boxes or piles of resumes and put the space they were taking up to better use.
Let’s look at an example of how a candidate database will help your recruiting efforts. Imagine a client calls you to say she has an opening for an IT director. Before you had a candidate database, you would tell your client that you’d look through your files and get back to her. Now, if you’re super organized, you’ve got all those candidate resumes filed by job title. If you’re not super organized, you’ve got all those candidate resumes filed alphabetically. If you’re not organized at all, you’ve got a hodge-podge of resumes, in no particular order, scattered everywhere. If you pull an all-nighter, you might be able to get back to your client the following day with some candidate names, but chances are that you won’t be able to get back to your client with candidate names for a few days. That’s the pre-database scenario.
The post-database scenario is that you tell your client that you’ll search your files and get back to her within the hour. You go into your database and pull a list of IT director candidates sorted by A-ranked candidates, B-ranked candidates, C-ranked candidates, etc. You call your client back within the half-hour and tell her that you’ve got ten A-ranked candidates that she might like to talk to, and you offer to setup the interviews for her. Not only does your client agree to talk with the candidates, but she’s impressed that you were able to put your fingers on the information she wanted so quickly.
Don’t have the time or expertise to create a candidate database? I do. As your Human Resource Virtual Assistant (HRVA), I can create and maintain the database for you. Because I subscribe to the KISS method, your candidate database will be functional as well as simple.
In the post-database scenario, above, you email or call your HRVA and ask her for a listing of IT director candidates, which she emails to you. After your client agrees to talk to those A-ranked candidates, you email your HRVA and ask her to set up the interviews for your client. Your HRVA consults with your client to get dates and times for the interviews, and she sets up the interviews.
To find out what else an HRVA can do to help you, email me at hrva@extra-assist.com for an appointment for a FREE telephone consultation.
=>Donna Caissie, the ExtraOrdinary Assistant
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